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Head of Resource Sharing Division - Library

Position overview

Position title: Associate Librarian or Librarian, Career Status or Potential Career Status
Salary range: The UC academic salary scales set the minimum pay determined by rank and salary point at appointment. See the following table(s) for the current salary scale(s) for this position: https://www.ucop.edu/academic-personnel-programs/_files/2023-24/july-2023-acad-salary-scales/t26-a.pdf. A reasonable estimate for this position is $89,774 - $102,568
Percent time: 100%
Anticipated start: As soon as summer 2024
Position duration: This is a full-time potential career appointment.

Application Window

Open date: February 29, 2024

Most recent review date: Friday, Mar 29, 2024 at 11:59pm (Pacific Time)
Applications received after this date will be reviewed by the search committee if the position has not yet been filled.

Final date: Friday, May 31, 2024 at 11:59pm (Pacific Time)
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.

Position description

The University of California, Berkeley seeks a collaborative, service-oriented individual with demonstrated library management, resource sharing, and user services experience to advance the Library's engagement with research and teaching through support from resource sharing and interlibrary loan services.

The Environment
The UC Berkeley Library is an internationally renowned research and teaching facility at one of the nation's premier public universities. A highly diverse and intellectually rich environment, Berkeley serves a campus community of 25,500 undergraduate students, 10,300 graduate students, and 1,500 faculty. With a collection of more than 13 million volumes and a collections budget of over $15 million, the Library offers extensive collections in all formats and robust services to connect users with those collections and build their related research skills.

The Library's Resource Sharing Division (RSD) - comprised of two departments; Borrowing Services and Lending Services - supports the University’s research and teaching mission by enhancing access and use of collections, and sharing of scholarly and research library resources. By providing access to the UC Berkeley Library collections, RSD supports faculty, staff, students, and independent researchers from the UC Berkeley community and around the world

Responsibilities
The Head of the Resource Sharing Division (RSD) provides leadership for enhancing and evolving the vision, scope, operations, and user-centered services of the division across the Library. As part of this work, this role collaborates with the Associate University Librarian (AUL) for Digital Initiatives and Information Technology to shape the future direction of RSD for the university. This position directly manages, supervises, and coaches the two department heads in the division who supervise the career library staff (about 15 FTE) and student employees (5 FTE) in the division. The position is also responsible for managing, tracking, budgeting, and allocating the assigned L7 budget for the RSD division. The Division Head works collaboratively with division staff and relevant Library stakeholders to assess strengths and weaknesses in operations and services, and determine priorities and innovations that align with the academic mission of the university.

The Division Head has the overall responsibility for managing the interlibrary loan systems and the Automated Fulfillment Network (AFN) within the UC Berkeley Systemwide Integrated Library System (SILS), in close collaboration with Access Services and Library IT divisions. The position leads, supports, and coordinates the design and development of policies and workflows that enable RSD to locate, obtain, provide access to, and lend library and information resources in all formats, fields of study, and languages. Mindful of current trends related to resource sharing services, research, and collections at an academic research library, the Division Head will work in partnership with colleagues in the Library, across campus, and at other institutions to play a guiding role in initiatives that support the current and future resource sharing needs of faculty and students.

The position reports to the Associate University Librarian for Digital Initiatives and Information Technology and participates as a member of the AUL’s management team to guide and coordinate strategic directions, programs, services, and work on issues to create consistency, service excellence, and ongoing improvement across divisions. The Division Head, where appropriate, also serves as leader for special initiatives and projects that are high priorities for the Library and is a member of the Library Roundtable, an important forum for information sharing and discussions between the Library senior leadership team and the next layer of leadership from all units of the UC Berkeley Library.

The position works closely with the AUL for Scholarly Resources, AUL for Educational Initiatives and User Services, Access Services division, Library IT division, Collections Services division, and other Library divisions/libraries, UC libraries, and California Digital Library (CDL).

The Head of RSD manages the overall operations of UC Berkeley’s Resource Sharing Division including Google Books Library Project and systems/platforms used for lending and borrowing services. Develops and/or administers resource sharing and related policies, services/systems, and programs that have a large impact on campus and the UC System. Determines RSD staffing levels and mixture of staff and students to realize optimal efficiencies and cost effectiveness. Advocates for new and improved technologies and systems in support of resource sharing services. Manages all aspects of UC Berkeley’s compliance with interlibrary loan (ILL) codes, laws and regulations, as well as cooperative agreements between UC Berkeley and other libraries (domestic and foreign). Understands the institutional priorities and the service environment in which the department operates. Monitors emerging library user services trends, with an emphasis on interlibrary loans in various formats, document delivery, and recommends service changes or improvements.

Our organization continues to evolve in the rapidly changing world of higher education and information resources and services, and thus the Division Head must be adaptable, forward-looking, and a good change-management leader. To be an effective manager, the Division Head will be a fair, progressive leader to RSD staff; lead division-wide and library-wide discussions; aid in creating and communicating Library policies; manage personnel and financial matters; contribute to division-wide and library-wide priority setting and project management; encourage ongoing staff development; and foster an environment of collaboration, creative thinking, and continuous improvement.

UC Berkeley librarians are expected to participate in library-wide planning and governance, and work effectively in a shared decision-making environment. Advancement is partially based upon professional contributions beyond the primary assignment; the successful candidate will show evidence or promise of such contributions to the Library, campus, UC system, and profession.

The UC Berkeley Library is committed to supporting and encouraging a multicultural environment and seeks candidates who can make positive and imaginative contributions in a context of broad diversity.

Librarians are entitled to appropriate professional development leave, vacation leave, sick leave, and all other benefits granted to non-faculty academic personnel. The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits.

As a management position, this librarian position is not represented by a bargaining unit and is covered by the UC Academic Personnel Manual (APM).

The position is primarily an on-site position, with partial remote/telework permitted.

Qualifications

Basic qualifications (required at time of application)

Advanced degree.

Additional qualifications (required at time of start)
  • Minimum of five years of professional library experience
  • Experience and familiarity with using an integrated library system and/or an interlibrary loan and/or document delivery system
  • Management and/or coordination experience in an academic library environment
Preferred qualifications
  • Master’s degree from an ALA-accredited institution or equivalent international degree
  • Experience coordinating and/or supervising and/or leading librarians and/or career staff such as (not limited to) hiring, training, supervising, delegating, evaluating, coaching, and motivating staff
  • Strong management skills including demonstrated skills in decision-making, leadership, initiative, and problem-solving
  • Experience using interlibrary loan and/or document delivery system in an academic library such as (not limited to) ILLiad, Tipasa, VDX, ReShare, RapidILL, CLIO, etc.
  • Experience using an integrated library system such as (not limited to) Alma, Sierra, Millennium, WorldShare, Folio, etc.
  • Knowledge of interlibrary loan and document delivery operations and best practices/policies, electronic delivery services, and bibliographic searching, copyright issues
  • Demonstrated commitment to equity, diversity, and inclusion, with an ability to work effectively with diverse staff and campus user communities
  • Capacity to thrive in an environment of change and respond effectively to shifting needs and priorities
  • Demonstrated effectiveness working in a highly-collaborative, matrixed environment
  • Experience providing highly responsive public service in a library
  • Demonstrated project management skills
  • Demonstrated oral communication and written communication skills

The Library is interested in finding the best candidate for the job and recognizes that the successful candidate may be one from a less traditional background. We encourage you to apply, even if you don't meet all of the preferred qualifications listed above.

Application Requirements

Document requirements
  • Curriculum Vitae - Your most recently updated C.V.

  • Cover Letter

  • Statement on Contributions to Advancing Diversity, Equity, and Inclusion - Statement on your contributions to diversity, equity, and inclusion, including information about your understanding of these topics, your record of activities to date, and your specific plans and goals for advancing equity and inclusion if hired at Berkeley. More Information and guidelines.

Reference requirements
  • 3-5 required (contact information only)
Apply link: https://aprecruit.berkeley.edu/JPF04299

Help contact: richard.brown@berkeley.edu

About UC Berkeley

UC Berkeley is committed to diversity, equity, inclusion, and belonging. The excellence of the institution requires an environment in which the diverse community of faculty, students, and staff are welcome and included. Successful candidates will demonstrate knowledge and skill related to ensuring equity and inclusion in the activities of their academic position (e.g., teaching, research, and service, as applicable).

The University of California, Berkeley is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

Please refer to the University of California’s Affirmative Action Policy and the University of California’s Anti-Discrimination Policy.

In searches when letters of reference are required all letters will be treated as confidential per University of California policy and California state law. Please refer potential referees, including when letters are provided via a third party (i.e., dossier service or career center), to the UC Berkeley statement of confidentiality prior to submitting their letter.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Job location

Berkeley, CA