Applications received after this date will be reviewed by the search committee if the position has not yet been filled.
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.
UNIVERSITY OF CALIFORNIA, Berkeley
Associate University Librarian for Administrative Services and Organizational Effectiveness
Salary based on qualifications
This is a full-time appointment available as soon as possible
The University of California, Berkeley seeks a dynamic, forward-thinking leader to oversee the Library’s management and assessment of space and financial resources with a commitment to organizational effectiveness and superior user-centered services that advance the Library’s mission. The Associate University Librarian for Administrative Services and Organizational Effectiveness leads staff with expertise in assessment, budget and finance, business services, space planning, and security and facilities management. As the director of the Northern Regional Library Facility, an off-campus library shelving facility, the AUL also provides leadership and direction for the policies and services related to collections shared by all campuses of the system of UC Libraries. The AUL will contribute to long-range planning and direction to support the Library’s new strategic vision (see: ucberk.li/our-plan).
The Library seeks a leader with proven experience, bold ideas, and the confidence and political acumen to execute them. The AUL must be able to thrive in a highly-matrixed, team-focused environment. The AUL will be a member of the Library Leadership Team, which sets the Library’s strategic goals, priorities and policies, and manages their execution by staff to serve the Library’s mission and achieve its vision. The team identifies and solves the most complex operational and strategic problems that confront the Library. The AUL represents the University Library in campus forums related to administrative services, and builds relationships with other partners in the state and across the nation to inform our design, assessment, and evolution of spaces and services.
The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868 Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic, and social value in California, the United States, and the world. Berkeley’s culture of openness, freedom, and acceptance — academic and artistic, political and cultural — make it a very special place for students, faculty, and staff. Berkeley is committed to hiring and developing staff who want to work in a high-performing culture that supports the outstanding work of our faculty and students. Candidates are encouraged to read more about the UC Berkeley culture at http://jobs.berkeley.edu/why-berkeley.html.
In a highly-diverse and intellectually-rich environment, Berkeley serves a campus community of over 30,000 undergraduate students, 11,000 graduate students, and 1,500 faculty. The Library also serves the people of California, and the world, through lending to over 35 countries a year, and making available a rapidly-growing archive of digitized special collections materials (over 4 million items so far). The UC Berkeley Library has contributed over 3 million digitized books to HathiTrust.
The Library comprises 25 campus libraries, with a collection of nearly 13 million circulating volumes, almost 1.5 million e-books, subscriptions to over 130,000 journals and periodicals, and about 200 million items in its special collections, including rare materials held by The Bancroft Library, the C. V. Starr East Asian Library, the Bioscience, Natural Resources & Public Health Library, the Music Library, and the Anthropology Library. The UC Berkeley Library actively partners with the other nine UC campuses and the systemwide California Digital Library. The Library manages the systemwide off-site Northern Regional Library Facility. The Library has a current operating budget of about $62 million with approximately 325 full-time employees and 600 student employees each year.
The AUL for Administrative Services and Organizational Effectiveness will work in an intensely collaborative environment, partnering with fellow members of the Library’s leadership team, Library staff, faculty, students, campus units, the California Digital Library, and our sister UC campuses.
Reporting to the University Librarian, the AUL will:
Provide leadership for departments to ensure effective resource management
The AUL will supervise and lead departments including Library Business Services, the Library Design Office, the Library Facilities Office, Library Security, Library Mail and Transportation Services, and the Northern Regional Library Facility. This includes 40 FTE in a variety of academic, professional, and career staff classifications. The AUL coordinates fiscal operations including revenue-generating activities for the University Library. The AUL shares decision-making authority with the Library Leadership Team for personnel actions, resource management for the Library’s budget, policy development, and strategic planning for Library operations and services.
Develop and improve systematic assessment of Library services, programs, and resources Working closely with the Assessment Librarian, the AUL sets priorities for Library-wide assessment activities and nurtures a culture of assessment and continuous improvement. With an emphasis on user-centered and evidence-based decision making and actions, the AUL supports the identification, collection, and analysis of data related to all Library programs, services, and resources.
Lead development and management of the Northern Regional Library Facility
The Northern Regional Library Facility (NRLF) is an important facet of the UC Libraries’ cooperative management of shared print collections. In addition to public service, administrative, and processing areas, the buildings currently provide shelving for 7.4 million volumes and specialized housing for special collections, microfilms, and maps. UC Regents approved funding for Phase 4, a high density module opening in 2020, with new workflows and systems to increase the space for 3.1 million additional volumes (or other materials) from all UC Libraries. The AUL will provide leadership for the implementation and operations of both the new module and new inventory management system, as well as for the budget, operations, and vision to ensure this facility supports care of the collections and user research needs. In collaboration with the AUL for Scholarly Resources and the Director of the Southern Regional Library Facility, this AUL will help shape UC Libraries’ participation in national shared print and resource sharing endeavors.
Minimum basic qualification at time of application
Advanced degree (Masters or PhD or equivalent international degree)
Minimum of five years’ experience in an academic setting leading, supervising, and/or directing professional and technical staff.
Minimum of two years’ experience utilizing knowledge of the principles of accounting, budgeting, and cost analysis; effectively managing complex budgets and expenditures; providing budget oversight and fiscal analysis; and using enterprise financial systems.
Experience leading, supervising and/or directing academic personnel.
Leadership experience in an academic library.
Degree in finance, accounting, or related field, or MLS from an ALA accredited institution or equivalent international degree.
Excellent written and oral communication skills.
Demonstrated ability to lead and participate in successful organizational change in a highly collaborative and quickly evolving institution.
Demonstrated project management and organizational skills, including flexibility in meeting objectives, and implementing creative solutions.
Demonstrated effective personnel management and team building skills, including goal-setting, talent development, and constructive performance analysis and feedback.
Demonstrated experience building effective partnerships and working collaboratively with key stakeholders internally and externally.
Demonstrated strong commitment to user-centered services for all constituencies.
Experience with long-range planning, evaluation, and assessment.
Experience with facilities management, large-scale space planning and the construction process.
Experience with collection storage management, resource sharing, and shared print programs.
Experience with consortial and multi-institutional programs.
Experience with business contracts and licensing.
Knowledge of continuous improvement concepts and process improvement techniques.
Demonstrated ability to work effectively with staff and other constituents of diverse backgrounds including sensitivity to their needs and concerns.
Experience working with a unionized workforce.
The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits. Associate University Librarians are entitled to two days per month of vacation leave, and one day per month of sick leave.
The Library at the University of California, Berkeley is committed to the support and encouragement of a multicultural environment and seeks candidates who can make positive contributions in a context of ethnic and cultural diversity.
This associate university librarian position is covered by the UC Academic Personnel Manual (APM).
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
This recruitment will remain open until filled.
Berkeley has retained Isaacson, Miller, a higher education executive search firm, to assist in this search.
Applicants should submit a resume; submittal of a cover letter is optional. Submit applications online at: https://aprecruit.berkeley.edu/apply/JPF01906
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see:
Search Firm Contact:
Deborah Hodson email@example.com and Ludi Chow firstname.lastname@example.org Isaacson, Miller, 1000 Sansome Street, Suite 300, San Francisco, CA 94111 University Library Contact:
Susan E. Wong, Director, Library Human Resources, email@example.com
cover letter (Optional)
How to apply
- Create an ApplicantID
- Provide required information and documents